Responsibilities of All Board Members
Starting 2023: new Board Members must be SHRM members
Attend and participate in Board Meetings
Generate ideas for events, initiatives, and other chapter activities
Support Membership in driving membership initiatives
Act as ambassadors for the organization
Lead the Board of Directors and Manage the Chapter
Monitor the use, accounting, and handling of the chapter funds
Chair meetings of chapter and board officers (create agenda for board meetings)
Participate in/lead the development and implementation of short-term and long-term strategic planning for the chapter.
Attend state council meetings and actively participate in state council matters. Provide information to state council as an elected representative of the chapter. Appoint proxy to attend state council meetings when unable to attend.
Maintain communication with the state council director and the SHRM Regional Team.
Communicate state, regional and/or SHRM’s goals, policies, and programs to chapter members. Represent the state council to local chapter leaders and the membership.
File reports as needed to SHRM
President Elect/Vice President
Assist the president in overseeing all the activities of the chapter. In the absence of the president, perform all the presidential responsibilities.
Perform all special projects as assigned by the president.
Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
Manage Chapter 501(a) status and filings
Maintain Chapter Executive Council Liability Insurance
Manage Chapter PO Box
Manage Chapter bank accounts and financial reports
Notify membership chair as checks are received
Assist in establishing budgets for events, etc
Maintain Gmail account
Forward emails from Gmail account to appropriate board members and manage the forwards from the account
Process job posting requests
Take minutes during board meetings
Send minutes to board members after meetings (and save in google drive)
Support Chapter initiatives and events
Pursue certification credits from HRCI and SHRM for all learning events
Maintain attendance lists for events by utilizing Wild Apricot
Email certification credit info to event attendees
Create annual membership survey
Manage UPHRA Certification Scholarship Program
Events Logistics Coordinator
Lock in venue, plan meals/refreshments, and send final count /AV needs to venue contact
Receive meeting confirmation notifications and responsible for attendee check in list/system
Notify Venue coordinator of final head count at least 5 days prior
Coordinate volunteers for and oversee check-in table
Deliver any payments made at the door of events to the treasurer
“Check in” attendees through Wild Apricot system after event
Forward meeting attendance roster to Certification Coordinator so they may email attendees credit information
Approve invoices from events prior to payment made by Treasurer
Establish contact with presenters
Maintain “presenter interest” form
Obtain necessary information from presenter to create agenda (bio, presentation info, timeframe) and forward to Secretary and Certification Chair
Confirm needs from presenters regarding powerpoint/audio video needs and forward to Venue Coordinator
Annual Conference Chair (VACANT)
Organize annual multi day event.
Membership Chair (VACANT)
Manage overall membership through Wild Apricot
Work with treasurer to track payments via check/snail mail as they are received and update membership profiles on Wild Apricot
Welcome and communicate with new members
Respond to any inquiries regarding membership
Manage member initiatives annually
Maintain an annual Social Media calendar
Create content based on current events/marketing and post info to the following:
Maintain the website as follows:
Create events on Wild Apricot and set up automated emails/reminders
Edit web pages, post PDF files, create new links, post SHRM and chapter information as needed to keep website current.
Respond to member questions and problems regarding website.
Test and monitor web site to ensure stability and functionality.
Communicate with chapter board of directors to make sure all information on the website is current and accurate.
Update website as follows:
Update the membership form as needed
Update notifications so they go to the appropriate board members
Update info on Fall Forum web page and forms
Update current board member info
Create event for quarterly meeting
Add agenda to event page