Responsibilities of All Board Members
Attend bi-monthly meetings as established by the president
Bring ideas to the table on meeting topics/presenters
Drive membership through group generated marketing strategies
Act as ambassadors for the organization
Monitor the use, accounting, and handling of the chapter funds
Chair meetings of chapter and board officers (create agenda for board meetings)
Participate in/lead the development and implementation of short-term and long-term strategic planning for the chapter.
Attend state council meetings and actively participate in state council matters. Provide information to state council as an elected representative of the chapter. Appoint proxy to attend state council meetings when unable to attend.
Maintain communication with the state council director and the SHRM Regional Team.
Communicate state, regional and/or SHRM’s goals, policies, and programs to chapter members. Represent the state council to local chapter leaders and the membership.
File reports as needed to SHRM
Assist the president in overseeing all the activities of the chapter. In the absence of the president, perform all the presidential responsibilities.
Perform all special projects as assigned by the president.
Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
Notify membership chair as checks are received
Cut and sign checks as needed
Establish annual budgets
Create meeting agenda and forward to Digital Media Coordinator and Webmaster to be distributed and posted online
Maintain Gmail account
Forward emails from Gmail account to appropriate board members
Take minutes during board meetings
Send minutes to board members after meetings (and save in google drive)
Pursue certification credits from HRCI and SHRM for all meetings and Fall Forum
Scan in attendance/certification lists and save in google drive folder to ensure proper compliance with certification credit
Email certification credit info to meeting attendees
Create annual membership survey
Lock in venue, plan meals/refreshments, and send final count /AV needs to venue contact
Approve invoices from events prior to payment made by Treasurer
Event Logistics Coordinator (VACANT)
Receive meeting confirmation notifications and responsible for attendee check in list/system
Notify Venue coordinator of final head count at least 5 days prior
Coordinate volunteers for and oversee check-in table
Deliver any payments made at the door of events to the treasurer
“Check in” attendees through Wild Apricot system after event
Forward meeting attendance roster to Certification Coordinator so they may email attendees credit information
Establish contact with presenters
Maintain “presenter interest” form
Obtain necessary information from presenter to create agenda (bio, presentation info, timeframe) and forward to Secretary and Certification Chair
Confirm needs from presenters regarding powerpoint/audio video needs and forward to Venue Coordinator
Conference Chair (VACANT)
Organize Fall forum
Manage overall membership through wild apricot
Work with treasurer to track payments via check/snail mail as they are received and update membership profiles on Wild Apricot
Send “new member emails” as necessary
Respond to any inquiries regarding membership
Distribute (email and post on website) information from members such as job postings, etc
Create content based on current events/marketing and post info to the following:
Maintain the website as follows:
Create events on Wild Apricot and set up automated emails/reminders
Edit web pages, post PDF files, create new links, post SHRM and chapter information as needed to keep website current.
Respond to member questions and problems regarding website.
Test and monitor web site to ensure stability and functionality.
Communicate with chapter board of directors to make sure all information on the website is current and accurate.
Update website as follows:
Update the membership form as needed
Update notifications so they go to the appropriate board members
Update info on Fall Forum web page and forms
Update current board member info
Create event for quarterly meeting
Add agenda to event page